Spencerport Central School District

EXPENDITURES

5320 EXPENDITURES OF DISTRICT FUNDS

The Board authorizes the Purchasing Agent, or alternate, to expend school funds as appropriated by approved operational and capital budgets, and by the adoption of special resolutions. He or she will make expenditures in accordance with applicable law and in a manner that will achieve the maximum benefit from each dollar expended. 

All claims will be properly audited before payment by the Claims Auditor who must attest to the existence of evidence of indebtedness to support the claim. 

Complete records of all expenditures will be maintained for future analysis and reporting within the time frame required by the Records Disposition Law or regulation.

Policy References:

Arts and Cultural Affairs Law § 57.19

Education Law §§ 1720 and 2523

8 NYCRR § 185

NOTE:  Refer also to 

• Policy 5321 - District Credit Card Use
• Policy 5322 - Use of District Owned Cell Phone
• Policy 5323 - Reimbursement for Meal Expenses Incurred During Meetings
• Policy 6161 - Conference/Travel Expense Reimbursement

Adopted: 6/22/99

Revised: 9/6/22

Policy 5320